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Privacy Statement

TeekensKarstens advocaten notarissen (TK) respects your privacy and treats your personal data with care. In this privacy statement, we explain which personal data TK processes and for what purpose. We recommend that you read this statement carefully.

General
TeekensKarstens advocaten notarissen (TK) consists of TeekensKarstens Advocaten B.V. (KvK 27356963) and TeekensKarstens Notarissen B.V. (KvK 27316711) and is located at Vondellaan 51 in (2332 AA) Leiden.

In principle, TK only processes personal data because you use our services, to comply with statutory duties or obligations and/or because you provide them to us yourself. In order to use our services, TK may receive your personal data from another party (such as from public registers, the Basic Registration of Persons, from a broker or other adviser in connection with a purchase agreement in which you are one of the parties, accountant or other adviser, donor, other party or third parties who actively disclose it to us in the context of its services). When processing personal data, TK adheres to the requirements of privacy legislation.

Personal data
Depending on the services you use, the personal data that TK processes are your name and address, your gender, your date and place of birth, your marital status, your email address, your telephone number, your job title, your bank account number, the personal data of your family or relatives. If necessary, TK also processes sensitive and special personal data such as your citizen service number (BSN), your identity card, health data, philosophical data and data relating to trade union membership. Possibly, TK also processes other data when necessary in the context of our services or other stated processing purposes. The legal profession and the notarial profession also have a legal obligation to check your data, such as the Wwft check or the legalisation of your signature.

Legal basis
Personal data are processed on the basis of the following bases:

  • necessary for the performance of an agreement;
    If you do not provide the personal data requested, TK may not be able to perform its services.
  • representing a legitimate interest of TK or a third party;
  • need for TK to comply with a legal obligation;
  • your consent.
    If you have consented to the processing of (certain) personal data and wish to withdraw your consent, you may do so by contacting Rik Kamps at 071-535 80 00 or at kamps@tk.nl (notarial practice) or Henny Ören-Krassenburg at 071-535 80 00 or at privacy@tk.nl (legal profession).

Purposes
TK processes personal data primarily in the context of its legal and notarial services. TK also processes your personal data for marketing and communication purposes, to inform you about relevant products and services via the website and online mailings. Your personal data may also be used to inform you about interesting (legal) current affairs and events.

Additionally, TK processes personal data in the context of its business operations, including for the:

  • recruiting and selecting staff;
  • keeping administration;
  • securing TK;
  • managing ICT systems;
  • archiving and handling requests, complaints and disputes.

Your personal data will not be used for purposes other than the purposes for which you have provided the data to us, unless you have given TK your permission to do so or TK is otherwise obliged or permitted to do so under statutory provisions and/or quality regulations.

Rules on personal data for notarial deeds
If our office prepares a notarial deed containing your personal data, the notary must comply with legal rules. These affect the processing of personal data:

  • The notary is obliged to put certain (personal) data in the deed. Your data are therefore processed on a legal basis.
  • The notary is obliged to keep the signed deed containing your personal details for ever.
  • Once the deed has been signed by the notary, it becomes an official piece of evidence. Nothing may then be changed, even if the personal details are incorrect. If changes are needed, the notary must make a new deed stating the change.
  • The notary is obliged to check certain (personal) data in the Basic Registration of Persons (BRP), the Trade Register and the Land Register.
  • The notary is obliged to check your identity. To this end, he must request valid proof of identity from you. The notary is one of the few who may also copy this with all the details on it.
  • Your personal data are covered by the notary's professional secrecy. Unauthorised persons will not have access to the data.

Disclosure to third parties
TK only discloses the data it obtains to third parties if this is necessary for the services requested or if it is required by law. Depending on the service provided, TK provides data to, among others, the Land Registry, the Central Register of Wills, the Central Register of Living Wills, the Tax Office and the Chamber of Commerce.

Data may also be shared with contractors engaged by TK such as bailiffs or external experts. If such contractor is a processor within the meaning of Article 4(8) AVG, TK will conclude a written processor agreement with the processor.

For sending mailings and newsletters, TK uses Spotler Nederland B.V. (MailPlus). A processor agreement has been concluded with this party.

Finally, your data may be provided to third parties (your broker, financial advisor, accountant, etc.) if you give TK permission to do so.

TK does not provide personal data to countries outside the EEA, unless necessary in the context of international procedures. You will be informed of this.

Security and retention
TK takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorised access, unwanted disclosure and unauthorised modification. Despite TK's far-reaching efforts, no absolute guarantee can be given for protection against all threats. If you have the impression that your data is not properly secured or there are indications of misuse, please contact Rik Kamps at 071-5358000 or at kamps@tk.nl (notarial practice) or Henny Ören-Krassenburg at 071-5358000 or at privacy@tk.nl (legal practice).

TK does not retain personal data for longer than necessary. This means that TK retains the data for as long as necessary to provide the requested service and the retention obligation as imposed by the Netherlands Bar Association. Exceptions to this are data that TK must keep longer because the law obliges TK to do so, such as the Notary Act and the Archives Act. In addition, there may be a legitimate interest why your data is kept longer. Notarial deeds are kept in perpetuity.

Third-party websites
This statement does not apply to third-party websites connected to our website by links. For these websites, please refer to the privacy statements of Twitter, LinkedIn and Facebook.

Modifications to this privacy statement
TK may amend this privacy statement from time to time. Changes will be published on the website. We encourage you to review this privacy statement frequently to be informed of how TK processes and protects your personal data.

Disclosure, amendment, erasure of data or restriction of processing
To request inspection, amendment or erasure of data, to object to (further) processing, to withdraw consent or to request data portability, please contact Rik Kamps at 071-5358000 or at kamps@tk.nl (notarial practice) or Henny Ören-Krassenburg at 071-5358000 or at privacy@tk.nl (legal profession).

Our firm makes every effort to comply with your rights under the General Data Protection Regulation. However, these rights may conflict with other legal provisions, such as the Notary Act. Should it not be possible to fulfil your request for this reason, you will of course be informed of this.

Questions
If you have any questions and/or comments regarding TK's processing of your personal data, please contact Rik Kamps at 071-535 80 00 or at kamps@tk.nl (notarial practice) or Henny Ören-Krassenburg at 071-535 80 00 or at privacy@tk.nl (legal profession).

Authority for Personal Data
Of course, TK will be happy to help you if you have complaints about TK's processing of your personal data. If, despite this, you still cannot come to an agreement with us, you also have the right under privacy legislation to submit a complaint to the data protection supervisor the Authority for Personal Data. You can contact the Personal Data Authority for this purpose.